The Episcopal Diocese of Virginia, organised in 1785, has selected Soutron Archive to house their digitised archive collection.
With origins in colonial Virginia, beginning in the year 1607, the diocese consists of 16 regions, 173 congregations and over 68,000 members today. Over the past 400 years, the diocese’s archive collection has expanded to occupy over 9 rooms of collection materials that are currently accessed manually.
Nathan Vernon Madison, Historiographer/Registrar at The Episcopal Diocese of Virginia shared his reasons for picking cloud-based Soutron as their archive solution: “I found archive systems that were either too large, with lots of bells and whistles, systems geared toward museums or were just too basic with little security.”
Soutron Archive’s built in flexibility and cloud-based structure offered the ideal solution with back-up security and the customisation functionality he required. “We wanted our digital collection to mirror the physical collection, making items as easy to find online as it is to find in their box, such as original land deals,” states Nathan. “Our digital archive needs to be as easy to navigate as a box of materials is, so we needed a system that we could customise towards the contents held in our collection.”
Soutron Archive empowers organisations to create custom fields that accurately describe each item in the collection, enabling quick and precise retrieval of materials. The Soutron Thesaurus further enhances consistency and accuracy by standardising terminology specific to the Episcopal Diocese, ensuring reliable categorisation and improved searchability across the archive.
Soutron Archive’s user-friendly interface and customisation options make it ideal for organisations, like the Episcopal Diocese of Virginia, which require a solution that aligns closely with the structure and complexity of their historical records. Thanks to Soutron, the Diocese has found a system that meets their archive, accessibility and customisation needs.
