Get everything you need for information resource management with Soutron’s comprehensive solution.
Our unique understanding and knowledge of search and information resource management have been honed by collaborating with the most technically demanding and innovative minds in the archive and corporate library industries.
The Soutron IRMS enables you to break down the barriers to knowledge sharing by providing a single, secure search interface that bridges departmental gaps, fostering cross-department knowledge sharing. Plus, you can easily create customized external portals to grant public, partner, or association member access, improving customer service.
The first step is to learn more. Here's how we can answer your questions:
Please note: We always respect your privacy.
Reference physical and digital assets, images and more. Support for AACRII, RDA, ISAD(G), ISAAR, Dublin Core and other information management standards enables organizations to control access to information and to ensures that information is accurate, timely, and secure.
Provide for the intelligent capture of project artifacts by creating your own custom content submission forms, ensuring a way for your end-users to submit their own materials, complete with full document review and metadata management tools for document submissions.
Create any number of thesauri, each with a full complement of built in term relationships, and share common entries between the departmental teams to create strong, firm-wide taxonomies.
Plus, the Soutron Metadata Summarizer extracts metadata from text-based documents, creates the record within the Soutron databases, complete with a summary of the document.
A hierarchical database design provides the flexibility to securely store everything in one place with relational attributes that allows for the cross referencing of materials according to your business rules.
Flexibility is in Soutron's DNA. We work alongside SharePoint to provide advanced metadata management and content submission workflows which can be customised to meet the specific needs of an organisation, providing for customised information governance workflows.
Soutron's advanced metadata management includes the ability to enforce consistent metadata values and manage controlled vocabularies, which facilitates advanced search and retrieval, helping information professionals to effectively meet searches at their point of need.
Easily keep track of project artifacts such as security certifications, software licenses, and other brand assets such as merchandise samples, awards, and photos that should be archived.
Lend out and monitor inventory assets such as laptops, notepads, monitors, toys, tools, furniture and other assets due to our inherent checkin and checkout functionality.
Make better use of information resources, improve knowledge sharing and decision-making, while ensuring information governance and security with Soutron Information Resource Management.
Manage information resources with efficient workflows, working in conjunction with, or independently of, SharePoint.
Your physical and digital information resources, data records, and project artifacts reside in the very heart of your organisation. Our strategic approach to the management and accessibility of this information reduces the strain on internal IT resources while providing fast access to materials at a researcher’s point of need.
Whether you work for government, legal, engineering, pharma/biotech, medical, financial or another industry, Soutron’s Information Resource Management System provides a solution that ensures rock solid peace of mind that your company’s records and materials are safe, secure and easily accessible.
Let us earn your trust by helping your organisation to optimise the way you manage and present your information resources.
Soutron is established as the leader in our field because we see our software as we see our clients: striving to be the best.
Our software customisable templates that are easy to learn and use, so everything you want and need is included in the database.
“Integrating our library and the archives data into a single system without compromising the collection management functionality on either side was a priority.
“Finally we are able to present our entire holdings to researchers in one go. As existing customers it feels like we’ve had some rather bespoke attention for a very modest increase in our costs.”
Hilary McEwan, Archivist
Soutron's IRMS is a cloud-based solution designed to efficiently store, organise and retrieve both digital and physical assets within a secure, comprehensive platform. It aims to enhance information governance, foster knowledge sharing and drive cost-efficiency across organisations.
This solution is ideal for a variety of organisations, including government agencies, legal firms, health and medical organisations, financial organisations and more. It is designed to meet the needs of any organisation that requires efficient management of information resources.
The system is capable of handling a wide range of assets, including documents, images, audio, video and physical items. This versatility ensures that all organisational information resources are managed cohesively.
Soutron's IRMS provides a single, secure search interface that bridges departmental gaps, promoting cross-departmental knowledge sharing. Additionally, it allows for the creation of customised external Search Portals to grant customers or members access to materials.
The system provides a centralised framework for the organisation, storage, retrieval and sharing of information, making it easier for users to access and discover resources.
Yes, Soutron's IRMS is designed to be flexible and adaptable. Organisations can tailor the system to their specific requirements, ensuring that it aligns with unique operational processes and user expectations.
By providing centralised control over both digital and physical information resources, Soutron's IRMS ensures that information governance policies and business rules are consistently applied across the organisation. This centralised approach helps maintain compliance and enhances the overall management of information assets.
Soutron offers comprehensive support services, including system integration, training, data migration and ongoing technical support to ensure smooth operation and maximum benefit from the system.
Soutron provides expert assistance with data migration, ensuring that all existing data is accurately transferred to the new system without any loss or disruption.
Yes, it is offered as a secure SaaS-based, fully managed solution to ensure long-term sustainability and future-proofed information resource management. Hosted on Soutron servers or available as an in-premise solution for those organisational and IT policies that require such data and services to remain on site.
Prices are based on a single annual fee for the software and services to host, support and maintain the application. Data migration and training is provided at a fixed price one-time fee depending on exact needs.
Plus, any additional services and 3rd party integrations that may be required. Get in touch with us today to find out more.
Soutron was founded in 1989 and celebrated its 100th installation in 1992.
We want to prove the value we can bring to your organisation. Our testimonials are one way to demonstrate that value and build trust, but so are these reasons:
As a cloud-based solution, we manage your database safely & securely in the cloud, reducing the strain on your IT team.
Easily integrate Soutron with non-archive / library enterprise applications, providing a greater opportunity to serve teams across the whole organisation.
Our expertise in information management and database web technology comes from over 50 years of working with all types of archives and special collection library search portals.
Important decisions shouldn’t be taken lightly. Let us introduce you to our world class Information Management Resource System and its capabilities.
We can offer:
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