Soutron’s single system approach for information resource management is unique and without compromise.
Search and presentation of content to end users and researchers is greatly enhanced by having a single search interface. Our understanding and knowledge comes from working with some of the most demanding and creative people in archives and libraries.
Archivists and Library teams can share common resources and yet give users the choice of a single search portal for all materials or individual search archive and library portals, without constraint.
The first step is to learn more. Here's how we can answer your questions:
Please note: We always respect your privacy.
Your archive and library records reside in the very heart of your organisation. Our combined approach provides archive and library teams the workflows needed to work in harmony and providing a simple and easy to use resource for users to access.
Whether you work for government, legal, medical, financial or another industry, Soutron’s combined archive and library management functionalities provides an information resource management system that ensures rock solid peace of mind that your company’s records and materials are safe, secure and easily accessible.
Let us earn your trust.
Soutron is established as the leader in our field because we see our software as we see our clients: striving to be the best.
AACRII, RDA, ISAD(G), ISAAR, Dublin Core and more cataloguing standards supported in one application.Reference physical and digital assets, images and more. Support for these information management standards enables organizations to control access to information and to ensure that information is accurate, timely, and secure.
A hierarchical database design provides the flexibility to securely store everything in one place with relational attributes that allows for the cross referencing of material.
Create any number of thesauri, each with a full complement of built in term relationships.
Share common entries between the archive and library teams.
Create your own custom Enquiry, Records Deposit forms & provide for your end-users to submit their own materials.
Expand this with full review tools for material submissions.
The perfect solution for libraries under pressure to do more with less.
Serials management, fund accounting and receipting of items (physical or electronic) into the Library.
Easily track inventory assets such as laptops, notepads, monitors, toys, tools, furniture and other assets that are lended out.
The Soutron Information Management System for libraries & archives uses the popular Microsoft SQL Server relational database management system (RBDMS) to store and retrieve information.
Microsoft SQL Server provides robust data management, fast search capabilities, and enterprise-grade security, making it well-suited for handling complex library and archival collections.
The library – control digital and physical books, papers and copies plus any other ephemera or materials.
The archive – manage collections with efficient workflows and hierarchical data structures.
Our software customisable templates that are easy to learn how to customise and use, so everything you want and need is included in the database.
“Integrating our library and the archives data into a single system without compromising the collection management functionality on either side was a priority.
“Finally we are able to present our entire holdings to researchers in one go. As existing customers it feels like we’ve had some rather bespoke attention for a very modest increase in our costs.”
Hilary McEwan, Archivist
Soutron's Combined Library and Archive Management System is a cloud-based solution that integrates library and archive functionalities into a single platform. This unified approach allows organisations to manage and access both library and archival materials efficiently, providing users with a streamlined search experience across all collections.
Soutron's combined system is adaptable to various industries, including government, legal, medical, financial, and more. By integrating library and archive management, organisations can ensure that their records and materials are securely managed and easily accessible, providing peace of mind and enhancing information resource management.
This solution is ideal for a variety of organisations, including government agencies, legal firms, medical institutions, financial organisations, and more. It is designed to meet the needs of any organisation that requires efficient management of both library and archival resources.
Yes, the system offers customisable search portals and workflows that you can update and manage yourself, allowing organisations to tailor the platform to their specific requirements. This flexibility ensures that the system aligns with unique operational processes and user expectations thanks to our simple to use content management tools.
At the heart of the application are a range of tools that allow for the creation of custom fields, record templates and much more. Flexibility is in our software’s DNA!
The single search interface enables users to search across both library and archive collections simultaneously, reducing the time spent searching and providing comprehensive results. This unified approach simplifies information retrieval and enhances the overall user experience.
We got this, thanks to the user access permissions tools available withing Soutron. When a librarian logs into the admin screens of Soutron they can be presented with specific menu tools that only they would need to access. While archivists have access to alternative menus and admin display. The choice is yours, one admin layout for all or customised menu choices based on the user and their access privileges granted.
Soutron offers comprehensive support services, including system integration, training, data migration and ongoing technical support to ensure smooth operation and maximum benefit from the system.
Soutron provides expert assistance with data migration, ensuring that all existing data is accurately transferred to the new system without any loss or disruption.
Yes, it is offered as a secure SaaS-based, fully managed solution to ensure long-term sustainability and future-proofed library and archive management. Hosted on Soutron servers or available as an in-premise solution for those organisational and IT policies that require such data and services to remain on site.
Prices are based on a single annual fee for the software and services to host, support and maintain the application. Data migration from previous archival and library systems and training is provided at a fixed price one-time fee depending on exact needs.
Plus, any additional services and 3rd party integrations that may be required. Get in touch with us today to find out more.
Soutron was founded in 1989 and celebrated its 100th installation in 1992.
We want to prove the value we can bring to your organisation. Our testimonials are one way to demonstrate that value and build trust, but so are these reasons:
As a cloud-based solution, we manage your database safely & securely in the cloud, reducing the strain on your IT team.
Easily integrate Soutron with non-archive / library enterprise applications, providing a greater opportunity to serve teams across the whole organisation.
Our expertise in information management and database web technology comes from over 50 years of working with all types of archives and special collection library search portals.
Important decisions shouldn’t be taken lightly. Let us introduce you to our world class flexible Archive Library Management System and its capabilities. We can offer:
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