No matter your unique collection, our Archive Management System grants you the freedom to organize, store, and reference both digital and physical assets displayed in context. Whether you seek a centralised or nested collection structure, we’ve got you covered.
Soutron Archive helps organisations cataloque and protect their digital and physical holdings, enhance research opportunities, and ensure accessibility for generations to come, protecting institutional and community interests.
With customizable filters, user-friendly navigation, and personalized accounts, users are guided through collections, making exploration and finding specific items a breeze, including access to streaming audio & video.
The first step is to learn more. Here's how we can answer your questions:
Please note: We always respect your privacy.
With information portals for both public access and internal access, Soutron provides granular levels of security for different workgroups, ensuring that private archives and sensitive records remain protected. This extensive security for allows you to define and layout which modules, menu items and information are available to your team, providing for secure access, discovery, and visibility.
Public-facing archives can increase their archive visibility via Google integration and social media API, promoting archive materials to users across the world, increasing their accessibility.
Let us earn your trust.
Soutron is established as the leader in our field because we see our software as we see our clients: striving to be the best.
By taking advantage of our pre-built search portal templates designed for archives, library portals, information centres and knowledge centres, you can quickly start providing fast, secure access to internal and external materials on any device due to Soutron’s responsive design.
Soutron Archive supports single or multiple locations, with customised information centre portals, seamlessly integrated with SharePoint and Microsoft Active Directory, if needed. Soutron Archive tasks and workflows appeal to many because of the simplified operations and associated cost savings and efficiencies that can be achieved.
Not every archive is the same. You might have just a single Collection and location or multiple Collections and locations. Soutron’s online archival Portal technology is designed to help you to highlight your work in the way that you want to without restrictions. The organization and presentation of your archive collection, including references to physical materials alongside digital items, is up to you, and can be seamlessly integrated with SharePoint intranet portals.
Template-driven Soutron simplifies the data capture for books, images, photographs, physical documents, audio-visual recordings, alongside digital materials, complete with full-text indexing. If you want to use ISAD(g) standards to catalogue content or follow your own methodology, Soutron Archive is ideally suited to your needs.
Inherent database design flexibility securely stores everything in one place with relational attributes that allows for the cross referencing of material. You can define relationships between records and have as many fonds, series and sub-series, file, and items levels as you wish so that your Collection is presented in the best way possible.
Copyright and control over who can see and download materials are also flexibly applied, so you can protect your valuable collection materials and yet make it available to your user community.
Robust thesaurus authority control provides for the creation of any number of thesauri, each with a full complement of built in metadata relationships, featuring fast capture of metadata / EXIF data from images, external sources, scanned files, electronic documents. API support enables sharing of metadata with other systems, ensuring metadata governance across systems. Support for Descriptive Dates, such as 19th Century, is also supported to help your users find relevant content.
Easily create online audio video archive for your hosted YouTube, Vimeo and SoundCloud content to highlight corporate videos, podcasts, and more. Easily create digital media archives for human resources, marketing, and other departments to catalogue, protect, and display those materials.
You can get some measure of the different approaches taken when deploying our technology by viewing some of our great client portals below.
Our software’s customisable templates are easy to learn how to use, making it straightforward for you to showcase your organisations special collection materials.
The Egypt Exploration Society said that “One of the best decisions we made @TheEES to integrate our library and archive collections into one catalogue.
“We’ve been working with Soutron for a couple of years now and it’s resulted in a fab new resource for Egyptology!”
Dr Carl Graves, Director
We want to prove the value we can bring to your organisation. Our testimonials are one way to demonstrate that value and build trust, but so are these reasons:
As a cloud-based solution, we manage your database safely & securely in the cloud, reducing the strain on your IT team.
Easily integrate Soutron with non-archive enterprise applications, providing a greater opportunity to serve teams across the whole organisation.
Our expertise in information management and database web technology comes from over 30 years of working with all types of search portals.
Important decisions shouldn’t be taken lightly. Let us introduce you to our world class flexible Archive Management System and its capabilities. We can offer:
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