No matter your unique collection, our Archives Management System grants you the freedom to organize, store, and reference both digital and physical assets displayed in context. Whether you seek a centralised or nested collection structure, we’ve got you covered.
Soutron Archives helps organisations cataloque and protect their digital and physical holdings, enhance research opportunities, and ensure accessibility for generations to come, protecting institutional and community interests.
With customizable filters, user-friendly navigation, and personalized accounts, users are guided through collections, making exploration and finding specific items a breeze, including access to streaming audio & video.
The first step is to learn more. Here's how we can answer your questions:
Please note: We always respect your privacy.
With information portals for both public access and internal access, Soutron provides granular levels of security for different workgroups, ensuring that private archives and sensitive records remain protected. This extensive security for allows you to define and layout which modules, menu items and information are available to your team, providing for secure access, discovery, and visibility.
Public-facing archives can increase their archives visibility via Google integration and social media API, promoting archives materials to users across the world, increasing their accessibility.
Let us earn your trust.
Soutron is established as the leader in our field because we see our software as we see our clients: striving to be the best.
By taking advantage of our pre-built search portal templates designed for archives, library portals, information centres and knowledge centres, you can quickly start providing fast, secure access to internal and external materials on any device due to Soutron’s responsive design.
Soutron Archives supports single or multiple locations, with customised information centre portals, seamlessly integrated with SharePoint and Microsoft Active Directory, if needed. Soutron Archive tasks and workflows appeal to many because of the simplified operations and associated cost savings and efficiencies that can be achieved.
Not every archive is the same. You might have just a single Collection and location or multiple Collections and locations. Soutron’s online archival Portal technology is designed to help you to highlight your work in the way that you want to without restrictions. The organization and presentation of your archives collection, including references to physical materials alongside digital items, is up to you, and can be seamlessly integrated with SharePoint intranet portals.
Template-driven Soutron simplifies the data capture for books, images, photographs, physical documents, audio-visual recordings, alongside digital materials, complete with full-text indexing. If you want to use ISAD(g) standards to catalogue content or follow your own methodology, Soutron Archives is ideally suited to your needs.
Inherent database design flexibility securely stores everything in one place with relational attributes that allows for the cross referencing of material. You can define relationships between records and have as many fonds, series and sub-series, file, and items levels as you wish so that your Collection is presented in the best way possible.
Copyright and control over who can see and download materials are also flexibly applied, so you can protect your valuable collection materials and yet make it available to your user community.
Robust thesaurus authority control provides for the creation of any number of thesauri, each with a full complement of built in metadata relationships, featuring fast capture of metadata / EXIF data from images, external sources, scanned files, electronic documents. Learn more about Soutron Metadata management.
API support enables sharing of metadata with other systems, ensuring metadata governance across systems. Support for Descriptive Dates, such as 19th Century, is also supported to help your users find relevant content.
Easily create online audio video archives for your hosted YouTube, Vimeo and SoundCloud content to highlight corporate videos, podcasts, and more. Easily create digital media archives for human resources, marketing, and other departments to catalogue, protect, and display those materials.
The Soutron Information Management System for libraries & archives uses the popular Microsoft SQL Server relational database management system (RBDMS) to store and retrieve information.
Microsoft SQL Server provides robust data management, fast search capabilities, and enterprise-grade security, making it well-suited for handling complex library and archival collections.
You can get some measure of the different approaches taken when deploying our technology by viewing some of our great client portals below.
Our software’s customisable templates are easy to learn how to use, making it straightforward for you to showcase your organisations special collection materials.
The Egypt Exploration Society said that “One of the best decisions we made @TheEES to integrate our library and archives collections into one catalogue.
“We’ve been working with Soutron for a couple of years now and it’s resulted in a fab new resource for Egyptology!”
Dr Carl Graves, Director
Soutron's Archives Management System is a SaaS-based archive solution designed to help organizations curate, manage and display both digital and physical archival assets. It features a customizable web-based Search Portal and flexible workflows tailored to meet specific archival needs, ensuring collections are securely managed and accessible for future generations.
The system provides a centralized framework for the organization, storage, retrieval and sharing of collections, making it easier for users to access and discover archival materials.
The system is versatile and can manage a wide range of collections, including documents, images, audio, video and physical artifacts. It allows for the organization and referencing of assets, supporting ISAD(G) cataloging standards and also flexible enough to accommodate the unique requirements of organizations large and small.
This solution is ideal for a variety of organizations, including government agencies, legal firms, health and medical departments, financial organizations, educational research universities and more.
It is designed to meet the needs of any organization that requires efficient management of archival resources.
Absolutely. The system features a purpose-built, easily customizable web-based search portal, along with flexible workflows that can be tailored to an organization's specific requirements, allowing for the curation and display of archival information in a manner that best suits their needs. At the heart of the application are a range of tools that allow for the creation of custom fields, record templates and much more. Flexibility is in our software’s DNA!
Yes, Soutron supports various cataloging standards including AACRII, RDA, ISAD(G), ISAAR and Dublin Core. With the ability to present your collections in a visual hierarchical display
Soutron offers comprehensive support services, including system integration, training, data migration and ongoing technical support to ensure smooth operation and maximum benefit from the system.
Yes, Soutron offers a full API for integration with other applications, facilitating automated data import and export. Additionally, Soutron can integrate with SharePoint and online preservation solutions providing more a single search facility, flexible security controls and faster access to digital and physical resources.
Soutron provides expert assistance with data migration, ensuring that all existing archival data is accurately transferred to the new system without any loss or disruption.
Yes, it is offered as a secure SaaS-based, fully managed solution to ensure long-term sustainability and future-proofed archive management. Hosted on Soutron servers or available as an in-premise solution for those organizational and IT policies that require such data and services to remain on site.
Prices are based on a single annual fee for the software and services to host, support and maintain the application. Data migration from outgoing archive systems and training is provided at a fixed price one-time fee depending on exact needs.
Plus, any additional services and 3rd party integrations that may be required. Get in touch with us today to find out more.
Soutron was founded in 1989 and celebrated its 100th installation in 1992.
We want to prove the value we can bring to your organisation. Our testimonials are one way to demonstrate that value and build trust, but so are these reasons:
As a cloud-based solution, we manage your database safely & securely in the cloud, reducing the strain on your IT team.
Easily integrate Soutron with non-archives enterprise applications, providing a greater opportunity to serve teams across the whole organisation.
Our expertise in information management and database web technology comes from over 50 years of working with all types of search portals.
Important decisions shouldn’t be taken lightly. Let us introduce you to our world class flexible Archives Management System and its capabilities. We can offer:
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